School runs with every child accounted for

TuitionSync runs the school transport of a tuition or childcare centre: the vehicles and their papers, the drivers and attendants, the stops a van calls at, the routes with their planned times, and each child's arrangement. Trips are generated two weeks ahead from the routes, with a manifest of who rides that day; a closing holiday cancels the trip, and a substitute van or driver changes the day without changing the route. On the road the crew runs the trip in the Driver app: who boards at each stop, who was not there, who got off, and the trip ends only when every child is accounted for. Parents see the arrangement and the day's trip in the Parent app and are told when their child boards and gets off.

Fleet and crew

Keep each vehicle with its seats for riders and the dates its road tax, insurance and permit run out, shown in red a month before. Drivers and attendants are staff members with a transport role and, for drivers, the licence class and expiry.

Stops and routes

Stops are schools, the centre, pick-up points and children's homes, each with an address and a pin. A route is an ordered list of stops with a planned time at each, the days it runs, and its default vehicle and crew. A home stop is seen in full only by those who manage transport and the crew who drive to it.

Arrangements and seats

A child's arrangement is a route and the stops where they board and get off, on the days they ride, from a date; a one-off arrangement covers a single day. Seats are checked for every coming day, so a route is never overbooked, and a child has one arrangement per direction on any day.

Trips and manifests

Trips are made for the coming two weeks and kept in line with the routes and arrangements until they start. Each carries its manifest: who is expected, who said they are not riding, who boarded, who was not at the stop and who got off, with the time of each mark.

The Driver app

Drivers and attendants see the trips they are assigned to, open one with its stops and riders, start it on its day and mark each child as they board and get off. Marks are kept on the phone without a signal and sent in order when it returns. A trip cannot be ended while a child is still expected or on board, and one left running is closed by the system afterwards for the coordinator to check.

Parents

A parent sees their child's arrangement and the day's trip in the Parent app, says when the child is not riding, asks for a change, and is told when the child boards and gets off.