Features for tuition and enrichment centres

What each feature does

• Students and families

  TuitionSync manages student records for tuition centres, linking each student's profile, guardians, siblings, enrolment, documents and notes.

  • Status from trial to graduated
  • Any number of guardians
  • Callback notes, merits, health notes
  • Documents and registration forms

• Classes and timetable

  TuitionSync builds your tuition centre timetable from class rules, covering rooms, teachers, replacement classes and public holidays.

  • Regular, extra, revision, package classes
  • Room or online meeting link
  • Holidays and closures by branch
  • Holiday policy: shift, cancel, hold

• Attendance

  TuitionSync takes class attendance in the teacher app, by QR code or with face-recognition terminals, and alerts parents when a student is absent.

  • Face terminals optional
  • Teachers scan student QR codes
  • Each mark shows its method
  • How early check-ins count

• Fees, billing and payments

  TuitionSync calculates tuition fees from your fee rules, issues invoices and receipts, and collects payments online, by bank bill payment or at the counter.

  • Statements of account
  • Reminders on your chosen day
  • Credit notes and refunds
  • Payment vouchers

• Parent communication

  TuitionSync sends announcements, fee reminders and absence alerts to parents by WhatsApp, SMS, push notification and email, from one place.

  • Announcements with attachments
  • Publishing window
  • Acknowledgement when it matters
  • Parent inbox in the app

• Reports and analytics

  TuitionSync reports on fee collections, receivables and ageing, attendance and enrolment, and compares branches side by side for owners and managers.

  • What is not yet billed
  • Deposits held
  • Branch comparison side by side
  • Managers see only their branches

• Multi-branch management

  TuitionSync runs multi-branch tuition centres from one account, with a head-office view, roles scoped to each branch and an audit trail of changes.

  • Branch manager, finance, counter roles
  • One login for all apps
  • Switch organisations without signing in
  • Teachers across several branches

• Teacher and parent apps

  TuitionSync has a teacher app for attendance that works offline, and a family app where parents see timetables, attendance and fees and pay online.

  • Same login as the console
  • Children at different centres together
  • Student read-only view
  • Class QR check-in for students

• AI assistant

  TuitionSync's AI assistant helps staff draft announcements, summarise a student's attendance and progress, and answer questions about the centre's data.

  • Questions in plain language
  • Answers from your own records
  • Works with ChatGPT or Gemini
  • Staff review every draft